# Managed Print Services: See What Every Office Costs Source: https://managedprinterservices.com/ Last updated: 2026-10-19 Operated by Global Document Solutions, ABN 89 567 852 183, Unit 1/8 Glasson Dr, Bethania QLD 4205. Phone 1300 873 460. ## Managed print services in Australia for five offices or more Five offices, five printer bills. We roll them into one. - A technician generally on site within 4 hours in a capital city. - One invoice for the fleet, and a page count for every office. - Every Australian address serviced, through authorised dealers and manufacturers. ### Review costs site by site before you commit Office count first. States and contact details next. Australian organisations with five or more offices can use one Global Document Solutions managed print agreement and one invoice. Last updated 19 October 2026. ### Why finance cannot see the total print cost Separate office arrangements hide costs in different budgets and renewal dates. Operations sees the faults. Finance sees only part of the bill. One managed print service, or MPS, replaces those arrangements with one agreement and one provider. How managed print services organise every included site is set out on the pillar page. - Sydney A copier lease ends next March, and nobody left knows the notice date. - Melbourne Two retail printers, with toner on somebody’s credit card. - Brisbane A local supplier nobody has reviewed in years. - Head office No print line at all, because the cost hides in other budgets. Four offices, one agreement One invoice One review gives finance one number instead of four guesses. As a general guide, a printer starts at $160 + GST a month, and each office can be quoted one at a time. Review the published managed print plans before you send the office list. ### Put a number on the whole fleet Send the office list and each site comes back priced on its own. ### Which organisations fit a multi site print review Built for organisations running five or more offices, each with its own printers and support needs. - One company contracts for every office - Printers were bought or leased site by site - Renewal dates fall in different months - No one record shows what each office prints - Support is arranged locally at each address - Toner reaches the ledger as expenses - Law firms - Accounting practices - Engineering firms - Medical clinics - Aged care groups The industries a multi site agreement usually suits are listed on the pillar page. A franchise needs one buying organisation across the included sites. Printers you already own cannot join, according to Global Document Solutions. Printers leased site by site can move onto one lease for every office in the group as each lease ends. From $160 + GST a month per printer. Standard plans, tailored to your fleet. Excess page rates are stated in your quote and are normally the same at every location. Paper, staples and pages above your agreed volume sit outside that figure. ### What one agreement changes across five offices Each site keeps its own scope while administration comes together. Five offices today One agreement Cost review Costs and printer records held by separate offices and suppliers. A site by site cost review before you commit. Invoices Five suppliers, five billing cycles, and toner arriving on expense claims. One invoice covering the printers listed in the agreement. Billing is flexible, set up the way finance needs. Who to call Whoever the person standing next to the machine has a number for. One support route, with us managing the ticket. Reporting Nothing that adds up to a figure for the organisation. A page count report for each site. Quote scope Different records with no agreed list of included offices. Included sites, a monthly plan per printer, the excess page rates and the support process. Have the addresses? Already running Kyocera devices? See Kyocera printers at every office on one agreement. ### What stops being your problem at every office Every answer below is one GDS has confirmed, not one we assumed. #### A stopped printer is not a stopped office A technician is generally on site within 4 hours in a capital city, according to Global Document Solutions. A regional town is generally the next business day. Check what the support process covers at each of your addresses #### Five bills become one One invoice for the agreement, with a page count report for every office. #### IT runs no print server per site Printing without a print server, including for Microsoft 365, is an optional extra priced in your quote. #### Staff collect a print at any site As an optional extra, PaperCut releases a held job to a card or a code. See how a held print job is released across offices #### A new office joins the same agreement The monthly figure changes, and the end date can stay or extend. Read how an office added later changes the term #### Nothing has to change in one weekend Offices move one at a time, each when its own agreement ends. ### How a multi site print proposal is prepared Four steps, from the first site review to support by site. - 1 Review each site Record addresses, current costs, agreement dates and a rough printer count. - 2 Receive a written scope It identifies included sites and the proposed monthly plan for each printer. - 3 Plan each site change The included offices move in stages, over several months. - 4 Use support and reports by site One support route is backed by a separate page count report for each site. ### Questions before you send your office list #### Do you service sites across Australia? Yes. Global Document Solutions services every address in Australia. A site needing a visit is assigned an authorised dealer or manufacturer. Global Document Solutions manages the agreement, the invoice and the support tickets. #### What happens to our current office agreements? They are reviewed site by site before any new agreement starts. Record the current end date, notice period and known costs for each site. The agreed sequence can move sites separately over several months. No early settlement or cost result is assumed. What a managed print contract locks in explains the terms to review. #### Is there a minimum number of offices? The service is built for organisations managing five or more offices. A site by site cost review checks whether one agreement fits the offices you run. Include every location you want assessed, along with its current printer records. The review does not assume that more offices produce a lower price. How a managed print assessment is run is set out step by step. #### What agreement term will be proposed? The proposed term is stated in the written scope before you commit. Current agreement dates and notice periods are reviewed for every included site. It does not promise that one term produces a lower monthly figure. Exit terms belong in the agreement and should be read before you agree. A written managed print quote for your sites sets out the proposal. #### Who supports a printer at another office? Global Document Solutions manages the support ticket through one route. Remote support can be used before an on site visit is arranged. For a visit, we assign the authorised dealer or manufacturer suited to that location. Operations can then give each office the same support contact. The commercial agreement remains with Global Document Solutions. #### What does the written quote include? It identifies the sites included in the proposal. It states the proposed monthly plan for each printer. Applicable excess page rates are shown, and they are normally the same at every site. The support process is recorded for each included site. What is managed print services, in plain English explains the usual inclusions. ### Review your office costs site by site Every office you list comes back priced, one plan per printer. Operated by Global Document Solutions, an authorised Kyocera partner. ### How on site support is arranged across Australia Serviced across Australia through location specific authorised dealer or manufacturer appointments. Our workshop is south of Brisbane. We manage the agreement, the invoice and the support tickets. At every address an authorised dealer or the manufacturer attends, arranged by Global Document Solutions. Queensland - Managed print services for Brisbane head offices and suburbs - Managed print services across Queensland - Managed print for Gold Coast offices - The Ipswich and western corridor scope - Managed print support from Toowoomba to Mackay - Townsville managed print on head office's agreement - Cairns managed print for a far north branch NSW and the ACT - Managed print services for Sydney and New South Wales offices - Managed print for NSW offices beyond Sydney - Held printing for controlled rooms in Canberra Victoria and Tasmania - Managed print across Melbourne and regional Victoria - How a Victorian fleet joins one agreement - Hobart offices and what Bass Strait changes - Tasmanian offices from Launceston to Burnie SA, WA, NT - Adelaide managed print, moving as each contract ends - Managed print for SA branches outside Adelaide - Perth managed print - Managed print services in Western Australia - Managed print in the Northern Territory How support is scoped for sites across Australia is set out on the service areas page. ### Pages that answer the next question Nine short reads, grouped by what you need to know. Check it fits - Not sure it applies at your size? Count the offices before you count the money . - Paying a lease at every office? Weigh managed print against those separate leases . - Your offices look different? Ask a managed print question in writing . See the figures - A lease register with one row for every office turns four guesses into one page. - Eight example offices priced on one invoice shows where it ends up. - Offices join one at a time: how eight offices join one agreement over fourteen months . Before a supplier meeting - Take the written scope questions for every managed print provider with you. - Bring the seven changes an operator has confirmed as well. - Not ready to price it yet? Plan the fleet first, free, in four taps .