# A seven question check that names the print problem costing a group of offices the most time Source: https://managedprinterservices.com/multi-office-print-check/ Last updated: 2026-10-18 Operated by Global Document Solutions, ABN 89 567 852 183, Unit 1/8 Glasson Dr, Bethania QLD 4205. Phone 1300 873 460. ## The multi office print check 7 taps, about a minute, and your result shows before we ask for anything. - Built for groups running 5 to 25 or more offices - No address, contract or page count asked for - Operated by Global Document Solutions ### Which print problem costs your offices the most time? Question 1 of 7 How many offices use printers? 2 to 4 5 to 10 11 to 25 Over 25 How many states or territories are they in? One Two or three Four or more How many printers and copiers in total? Under 10 10 to 25 26 to 60 Over 60 How many print suppliers do you use today? One Two or three Four or more Not sure Which costs your group the most time right now? Invoices from different suppliers Chasing repairs at offices with no IT staff A print server and security at each site Setting up new or acquired offices Agreements ending at different times What is prompting you to look now? Agreements end within 12 months Opening or buying offices Moving office or a fit out A cost or security review Moving to Microsoft 365 A new head of operations, finance or IT Just looking Which best describes your role? Operations Finance IT Facilities or buying Office manager Back Your result Biggest time drain What one agreement changes - - - - - - Your 7 answers go with it - Contact within 24 hours - No obligation Change my answers Worked out from your answers, not a quote. Skip to the form ### What does a finished check look like? This sample is for a group with 9 offices, 4 suppliers and 3 states. Sample result Biggest time drain Invoices from four different suppliers What one agreement changes - All 9 offices go on one invoice, with a report for each site. - Each site's current cost is reviewed on its own first. One agreement would change a lot for this group. - Pays 4 print suppliers - Offices span 3 states - Agreements end within 12 months Next: a monthly price for each of the 9 offices - The problem you pick heads the result. - Each reason under the bar comes from your own answers. - The bar measures fit, never our service at any address. - The price comes on a call, office by office. ### Which 5 problems does the check sort between? Each one usually lands on a different desk. Pick the one that cost the most hours last month. The five problems in question 5, who raises each one, and what changes under one agreement | Problem | Usually raised by | What changes | | --- | --- | --- | | Invoices from different suppliers | Finance | 1 invoice, plus a report per site | | Repairs at offices with no IT staff | Office managers | 1 number to ring from every office | | A print server at each site | IT | Serverless printing, an optional extra | | New or acquired offices | Facilities | Each joins the same agreement | | Agreements ending apart | Operations | Offices move across 1 at a time | A repair at a capital city office generally gets a technician within 4 hours. Outside the capitals, a regional office generally sees one the next business day. Last updated 18 October 2026. From $160 + GST a month per printer. Standard plans, tailored to your fleet. Excess page rates are stated in your quote and are normally the same at every location. Paper, staples and pages above your agreed volume sit outside that figure. ### How do 6 offices move onto one agreement? One at a time, over months. If you go ahead, the order can follow each office's current end date. Printers the group already owns stay outside the agreement. Each office gets a supplied printer instead, matched to its own volume. Before you plan the order, count how many current leases end in each of the next 5 years. Global Document Solutions runs a seven tap check that names the print problem costing a group of offices the most time, and what fixes it. ### Why do current end dates matter before you change anything? Because printer agreements can renew themselves. 38 Fuji contract terms the Federal Court ruled unfair and void 11 Fuji printer contract types those terms came from 34,000 contracts, roughly, entered into or renewed since November 2016 According to the ACCC media release of 12 August 2022, automatic renewal was among those terms. Per the ACCC release, the orders cover small businesses with fewer than 20 staff, so a larger group's own notice dates carry the weight. Write down each office's end date and notice period before the call. The clauses to read first are listed in which contract clauses fix each office's end date. ### Can each office print without its own print server? Yes, as an optional extra, priced in your quote with any setup or subscription. “Universal Print eliminates print servers like OneDrive eliminates file servers.” That line opens Microsoft's Universal Print overview. According to the same Microsoft page, all you need is a printer connected to the internet. A group running a print server at each of 12 sites would have 12 fewer to patch. - Printing without a server Optional extra, with any setup or subscription cost in your quote. - Card or code release at any site Runs on PaperCut, and is an optional extra with its cost in your quote. ### Print check questions #### Is the print check a quote? No, the result names your main problem and what changes, with no figure on the page. A figure for each office comes after a call. #### What happens after I send the form? A call comes within 24 hours, with no obligation. Each office is then quoted on its own line, and you decide whether to go ahead. #### Does the check work for a group of 2 to 4 offices? Yes, the first question starts at 2 to 4 offices. Every other answer works the same way. #### Are my answers kept if I never send the form? They stay in this browser tab until you close it. Our analytics counts which problem was picked, with no name or contact detail. ### Turn your print check into a figure for each office Your seven answers come with this form, so the call starts where your result left off. No obligation. Operated by Global Document Solutions, an authorised Kyocera partner. Keep reading - One managed print agreement across every office - The three plans, per printer, side by side