# How finance can review a managed print quote site by site Source: https://managedprinterservices.com/quote/ Last updated: 2026-10-21 Operated by Global Document Solutions, ABN 89 567 852 183, Unit 1/8 Glasson Dr, Bethania QLD 4205. Phone 1300 873 460. ## A managed print quote starts with a site by site cost reviewYour managed print quote Every office you run, 5 or 50, priced in one document before anybody visits a site. ### Start the site by site cost review Three fields now. Site and printer questions come next, and rough counts are fine. Operated by Global Document Solutions, an authorised Kyocera partner. A managed print quote from Global Document Solutions shows each site on its own line, with the printer, the plan and the excess page rate. ### Review each site’s current cost before you commit Start with what each office pays and uses. Add what it has committed to. That keeps the differences between sites visible to finance. Groups with two to four offices are quoted the same way as larger ones. You see the printer each site gets, what it costs monthly and when it lands. The broader managed print service scope is explained here. If the service is new to you, what changes under a managed print agreement is a short introduction. If you have a finance question that is not a quote request, send that first. Not ready for a quote? Draw up the fleet first, free. Send the lease register, one row per office with it and every office comes back on its own line. What eight offices look like on the three plans is worked through as an example. - 1.0 We review the current print cost at each site Start with the office count and the states. A rough printer count helps too. We then ask for recent invoices and current agreement dates where they are available. The review records what each site spends and prints. It records when its agreement expires. Each site stays separate, so the quote can meet its own needs and timing. Managed printing starts from that review, one office at a time. This is the information reviewed in a managed print assessment . Add every site you want considered, then check how Australian sites are serviced . - 2.0 The quote records each included site It names each site's printers and its tailored standard plan, with toner and servicing included. Excess rates are stated in the quote and are normally the same at each location, according to Global Document Solutions. Any term you have not met before is explained in what MFP and the other quote terms mean . According to Global Document Solutions, a capital city site generally sees a technician within 4 hours. Outside the capitals, the visit is generally the next business day. The agreement is held by the Australian operator responsible for the quote , trading since 2010. A Queensland example appears in the Brisbane managed print process . Compare those details with the agreement terms finance should review . The published plan figures are on what managed print services cost per printer . - 3.0 You compare lease end dates before choosing a sequence Per the operator's own answers, sites can move one at a time, over several months. When each existing agreement expires still shapes that order. If those agreements are leases, compare managed print against leasing, one office at a time . How do you compare this quote with other proposals? No payout, saving, price or early exit result is promised. Use the provider questions that request written evidence when comparing proposals. If the requirement may be software only, compare managed print services with print management . ### What the quote records for each site What finance can compare before deciding which sites proceed. | In the quote | What it records | | --- | --- | | Location | The address included in that part of the proposal | | Supplied printers | The proposed printer or copier at that site | | Standard plan | The standard plan tailored for that site | | Excess rates | The applicable rates stated for that location in the quote | | Agreement timing | The proposed start date, the term and the notice requirements | | Exit terms | The written process and calculation to review before you agree | The printers supplied are Kyocera or HP, and how a Kyocera fleet is quoted across every office is explained on its own page. ### Three fields start the site by site review Rough counts are fine. The written scope does the rest. ### What your managed print service quote includes Every plan carries the same inclusions, whichever office the printer is in. What every plan in the quote covers, and what is quoted as an extra. | In the plan | How the quote treats it | | --- | --- | | Toner | In all 3 plans, with proactive monitoring of levels and an update sent when one runs low | | Parts and labour | In all 3 plans, along with servicing | | Mono and colour pages | A monthly allowance per printer, set by its plan | | Excess pages | A rate per excess page, stated in the quote and normally the same at every location | | Optional extras | PaperCut card or code release, and printing without a print server, each costed in the quote | | Printers you own | Cannot join the agreement | | Data wiping at the end | A paid option, with its cost in writing | Managed printing is quoted printer by printer. That lets finance budget one office at a time. Each plan fee is a predictable monthly base, with excess pages stated separately. Toner, the main consumable in any office machine, is covered by every plan. Managed printing replaces separate toner orders and repair call outs with one monthly fee per printer. The plan for each machine is matched to your business needs at that site. ### What we need from you to quote managed printing accurately To get quotes for managed print services that match your offices, send what you have on these 5. An MPS provider quotes accurately from the real print needs at each site. Managed printing quotes are only as accurate as the page counts behind them. List any print solutions already in place, such as card release or a print server. Mention any scanning workflow too, since a multifunction device often handles both jobs. Send what you have. Rough numbers are fine for a first call. | What we ask for | Why it matters | | --- | --- | | Offices and states | Each address becomes its own line in the quote | | Printers per office | A rough count, including any photocopier or multifunction device | | Monthly print volume | Rough mono and colour page counts decide which plan suits each printer | | Current agreements | End dates and notice periods, including any photocopier lease | | Recent invoices | What each office spends now, toner on expense claims included | Is managed print priced per copy? No, each printer has its own monthly plan with a page allowance. Pages over that allowance are charged at the excess rate stated in the quote. ### Ready when you have the office list Send it now and the first call comes within 24 hours. ### Frequently asked questions before you send three fields Sites can move on different dates, as the timing answer on the assessment page sets out. #### What do you need from me before you can quote? Three fields start the review: how many offices you run, a contact name and an email address. The next step asks for phone and organisation details, the states, a rough printer count and current agreement timing. Recent invoices help show known costs and printer use at each site. Send the addresses you want reviewed, including city and regional sites. A rough count is enough for the first call. #### How long does a managed print quote take? Global Document Solutions contacts you within 24 hours, then a call checks the sites and the records. The site by site cost review happens before you commit. The written quote identifies supplied printers and a tailored standard plan for each site. It states excess page rates, agreement timing, notice requirements and clear exit terms. No pricing, saving or early exit result is assumed. #### What happens after the three fields are sent? We contact you within 24 hours, and the first contact is a phone call to confirm the office list and the states. The written scope follows that call, with each site priced on its own. Nothing is owed at any point. #### What happens once we approve the written scope? The first office moves across, and the others can follow one at a time over months. Each office can join as its current agreement ends, so none has to break early. Finance then gets one invoice, plus a report for each site. A new office opened later joins the same agreement, and the monthly figure changes. Last updated 21 October 2026. From $160 + GST a month per printer. Standard plans, tailored to your fleet. Excess page rates are stated in your quote and are normally the same at every location. Paper, staples and pages above your agreed volume sit outside that figure.