A managed print assessment that needs no site visit, and no documents from finance
- 5.0 on Google from 150+ reviews
- Trading since 2010
For whoever has been asked what the printers across 5 or more offices actually cost.
- Four numbers, not nine things to find
- A written figure inside 24 hours
- Nothing to sign at the end of it
A print assessment usually starts with a site visit and nine things to gather first.
This one starts with four details, then rough monthly page counts by reply.
There is no site visit, no financial document to dig out and nothing to sign at the end.
The written figure comes back inside 24 hours, usually the next business day.
A fleet spread across more than 20 sites can take a second day, and you are told on the first if it will.
Go through what a managed print agreement actually covers
Start the assessment with four details
- 5.0 Google rating, from 150+ five star reviews
- Since 2010 Australian owned and Queensland based
- 500+ Australian businesses on an agreement with us
- Next day A technician on site the next business day
Trading year and client count: published by Global Document Solutions, who operate this service, and read from their site on 5 September 2026.
Rating and review count: from the Google Business Profile for Global Document Solutions, read the same day.
Next business day attendance: a commitment we make, not a measured result.
An assessment exists to produce one number you can take to a budget.
Everything else on this page is about how little it costs you to get there.
The answer is one email and no commitment.
Last updated 5 September 2026.
What is a managed print assessment
A review of what your offices print, done before anybody quotes you.
A managed print assessment is a review of every printing device your business runs and what each one actually prints.
It counts the machines, works out where they sit, and puts a monthly page volume against each area.
From that it produces a figure for running the same fleet under one agreement.
The point of it is comparison.
Nobody can weigh a proposal without first adding up machines, toner, parts, labour and call outs.
Most Australian businesses have never had that number, because the costs arrive on separate invoices from separate suppliers.
Across 5 or more offices that is 5 sets of invoices landing on 5 different cycles.
A printer fleet audit is the same exercise under another name
Some suppliers call it a print assessment and some call it a printer fleet audit.
The two describe the same work, and neither term is standardised across the industry.
What actually differs between suppliers is how much they need from you before they will give you a number.
That is the part worth comparing, and it is the subject of the rest of this page.
What a print assessment needs from you before it can price anything
Four things, and you can estimate all four.
- The addresses, so each site can be sized on its own.
- Roughly how many pages a month each area prints.
- Roughly what share of that is colour.
- Which machines are still inside somebody else's contract.
Rough is genuinely enough on all four.
A page count within a few thousand puts an area in the right band.
The band is what sets the rate, so precision beyond that changes nothing.
| What you send | What it decides | How exact it has to be |
|---|---|---|
| The addresses | Which device goes where, and how each site is attended | Exact |
| Pages a month per area | The rate band the whole fleet prices into | Within a few thousand |
| The colour share | The split between the mono rate and the colour rate | Within about 10 per cent |
| Machines on contract | What phases in now and what waits for its own end date | End dates help, estimates work |
Only the first of those four has to be right to the letter.
Global Document Solutions operate this service.
Their published fleet page says rough page counts per area are enough to price a fleet.
What is deliberately not on that list
No site visit, because a device list and a page count already carry what a walk through would record.
No financial documents, because nothing here is a credit decision.
No meter readings taken by us, because your own invoices already carry them.
No software installed on your network to watch the printers.
That last one is worth saying plainly, because monitoring is often installed at the assessment stage elsewhere.
Ours starts after an agreement, not before one.
So the list of things you have to find before asking for a figure runs to 0 documents.
See the published ranges the written figure is checked against before you send anything at all.
You already have all four of those numbers
Send them and a written figure comes back inside 24 hours.
What you get back from a printer fleet audit
Four named things, in writing, inside 24 hours.
The written scope is one document and it contains four separate things.
- A device list, naming every machine and the area it serves.
- A volume summary, per site rather than for the business as a whole.
- A monthly figure per device, with the included allowance stated.
- The excess rate for black and for colour, above that allowance.
The per site split is the part buyers say they have never been given.
A single number for the whole business cannot be argued with or checked.
A number per site can be handed to whoever runs that site.
Attach one recent printing invoice to your reply if you happen to have one.
It is then compared line by line against the same fleet under one agreement.
The published wording on that same page, which is ours, is "If we cannot better it, we will tell you that."
That last sentence is the one worth holding a supplier to, because it is the only part of an assessment that can come back as a no.
Data from the CopierChoice 2025 benchmark puts A4 multifunction lease bands between $55 and $180 a month.
Entry level and high volume sit $65 to $95 a month apart on those bands.
That gap is what sizing a site correctly is worth, and the volume number is what sizes it.
Source, the CopierChoice Australia printer and copier cost benchmark 2025, read 7 September 2026.
Source: Global Document Solutions, printer fleet management page, read 7 September 2026.
From $160 + GST a month per device.
Volume is pooled across every site, so a larger fleet prices into a lower band.
Paper, staples and pages above your agreed volume sit outside that figure.
Want the four numbers turned into a written figure
Send the addresses and the rough page counts and it comes back inside 24 hours.
What does a managed print assessment cost
Nothing, and the more useful question is what it commits you to.
The assessment costs nothing and there is no obligation at the end of it.
That is worth stating plainly, because a free assessment is normal in this industry and the commitment attached to it is not.
At the end of ours you hold a written figure and you have signed nothing.
You can take that figure to another supplier and ask them to beat it.
Buyers do, and it is a reasonable thing to do with it.
Comparing 2 or 3 written figures on the same page counts is the only fair comparison available.
The three questions worth asking any supplier first
- What do you need from us before you can put a number on it.
- How long until that number arrives, and does it arrive in writing.
- What are we committed to once we have it.
The answers will differ more than the numbers do.
An assessment that needs a site visit and a document set is a fortnight of work before you learn anything.
Across 8 sites that is 8 visits to schedule, and the last one sets the date the whole exercise finishes.
One provider ranking on page one for this term, Woodhull, asks for nine things before its assessment begins.
Only one of the nine is a document, and the rest are complaints, service issues and workflow frustrations to write up.
Source, the Woodhull managed print assessment page at woodhullusa.com, read on the live Australian result set 7 September 2026.
Not one of the nine is a monthly page count, which is the number that actually sets a rate.
Ask the third question in particular, because that is where an assessment sometimes turns into a first meeting you did not agree to.
Read the five terms before the figure arrives, because those decide what it really costs.
What happens after the assessment, if you go ahead
Staged by area, never switched over in one day.
Machines still under contract elsewhere stay exactly where they are until their own term ends.
The rest phase in around them, which is why the fourth number on the intake list matters.
Most offices go from accepted quote to working devices in 5 to 15 business days.
Larger changeovers are staged area by area so no team loses printing on the same day.
None of that starts until the figure has been accepted, so the assessment itself changes nothing in your offices.
Source: as above, the operator's own fleet management page, read the same day.
Two things buyers check at this point
The first is whether every address is actually covered, including the ones nobody names in a brochure.
Check that every one of your addresses is covered rather than assuming the capitals are the extent of it.
The second is whether jobs can be held until the person who sent them is standing at the machine.
See how release at the device is set up across a fleet if that matters at any of your sites.
Neither question needs answering before the assessment, and both are worth answering before the agreement.
Terms here run 36, 48 or 60 months, so the agreement that follows an assessment is lived with for 3 to 5 years.
That is 36 to 60 monthly invoices decided by one figure, which is why the figure is worth getting in writing first.
The assessment questions buyers send us
Start with what the term itself means if any of the wording below is new.
What is a managed print assessment?
A managed print assessment is a review of every printing device a business runs and of what each one actually prints.
It counts the machines, records where they sit, and puts a monthly page volume against each area.
Across 5 or more offices it is the only way to see the whole fleet on one page.
From that it produces a figure for running the same fleet under a single agreement.
The purpose of it is comparison.
No proposal can be judged until the machines, toner, parts, labour and call outs are totalled.
Most Australian businesses have never held that number, because those costs arrive on separate invoices from separate suppliers.
Some suppliers call the same exercise a printer fleet audit, and neither term is standardised across the industry.
What genuinely differs between suppliers is how much they need from you before they will put a number on it.
That is the part worth comparing when you ask more than one.
What does a managed print assessment cost?
Ours costs nothing and there is no obligation attached to it.
A free assessment is normal in this industry, so the more useful question is what it commits you to rather than what it costs.
When it is finished you hold a written figure and you have signed nothing.
You can take that figure to another supplier and ask them to beat it, and buyers reasonably do.
Ask any supplier three things before you start.
What do you need before you can put a number on it.
How long until it arrives, and does it arrive in writing.
What are we committed to once we have it.
The answers to those three differ far more between suppliers than the numbers do.
The third one matters most, because an assessment sometimes turns into a first meeting nobody agreed to.
How long does a print assessment take?
A written figure comes back inside 24 hours, and usually on the next business day.
That is possible because the assessment runs on numbers you already have rather than on a visit somebody has to schedule.
An assessment that begins with a site visit and a document request takes a fortnight before you learn anything.
The wait is longer again across several addresses, because a visit has to be arranged at each one.
Nothing changes in your offices during that time, because the assessment itself installs nothing and moves nothing.
If you go ahead afterwards, most offices go from accepted quote to working devices in 5 to 15 business days.
Larger changeovers are staged area by area so that no team loses printing on the same day.
Do you need to visit our sites to do an assessment?
No, and that is deliberate rather than a shortcut.
A device list and a page count describe a fleet more accurately than a walk through does.
Across 8 sites a visit based assessment means 8 appointments to schedule, and the last one sets the finish date.
The meters inside the machines already hold the page counts, and those counts also print on the invoices you already receive.
So the information a site visit would gather is information you can send in an email.
No financial documents are needed either, because an assessment is not a credit decision.
No monitoring software is installed on your network at this stage.
That is worth checking elsewhere, because monitoring is often installed during an assessment.
Ours starts after an agreement rather than before one.
What information do we need to provide for a print assessment?
Four things, and every one of them can be an estimate.
None of the 4 is a document, and none of them has to be exact except the addresses.
The addresses, so that each site is sized on its own rather than as a share of a total.
Roughly how many pages a month each area prints.
Roughly what share of that volume is colour.
Which machines are still inside somebody else's contract, because those stay until their own term ends.
Rough is genuinely enough on all four.
A page count within a few thousand puts an area in the right band, and the band sets the rate.
Precision beyond that changes nothing in the figure that comes back.
Sending one recent invoice as well is optional, and it lets the reply compare your current costs line by line.
What do you get at the end of a printer fleet audit?
One written document containing four separate things.
All 4 of them arrive in the same email, inside 24 hours.
A device list naming every machine and the area it serves.
A volume summary given per site rather than for the business as a whole.
A monthly figure per device with the included page allowance stated against it.
The excess rate for black and for colour, which is what applies above that allowance.
The per site split is the part buyers most often say they have never been given.
A single figure for a whole business cannot be checked by anybody.
A figure per site can be handed to the person who runs it.
Send a recent invoice with your page counts and the reply compares it line by line.
If it cannot better what you pay now, the reply says so plainly.
What happens to machines still under contract with another supplier?
They stay exactly where they are until their own term ends.
The rest of the fleet phases in around them, which is why the machines already on contract are one of the four things asked for at the start.
This matters most across several offices, because five sites rarely share one renewal date.
Waiting for the last agreement to end before moving the first site can cost a year or more.
Nothing moves at all until a figure has been accepted, so the assessment itself changes nothing in any office.
Once it is accepted, deployment is staged by area rather than switched over in a single day.
Turn four details into a written figure
Put each address and its rough monthly pages in the last box if you have them.
If you do not, the confirmation email asks for them, and a recent invoice can be attached to that reply.
The figure follows inside 24 hours, with no obligation.
What their customers write on Google
Managed Printer Services is new. Global Document Solutions, who run it, is not.
When something breaks
We have had a great experience with this team.
They are always prompt, helpful and really easy to deal with.
Any issues are sorted quickly and the whole printer leasing process has been seamless.
On price, and on being told things
I highly recommend Cyrus at Global Document Solutions.
The service was brilliant from start to finish, with clear communication and attention to detail.
Pricing was extremely competitive and offered value for money.
Replacing a machine already on contract
We replaced our existing machine (also through GDS) and, as always, the process was seamless.
We had our machine up and running with minimal downtime.
These are reviews of Global Document Solutions, who operate this service, and not of this site.
Each one is copied word for word from their Google Business Profile, under the name Google shows, read on 7 September 2026.