What managed print services cost, office by office
- 5.0 on Google from 150+ reviews
- Trading since 2010
3 standard plans per printer, each covering toner and servicing.
Or try the plan calculator on your own numbers first
Your quote prices each office on its own, with the excess page rates stated.
Same offices, same inclusions. Only then compare two quotes.
Managed print services pricing, per printer each month
Global Document Solutions publishes three managed print services (MPS) plans, each priced per printer.
Each has a monthly figure per printer, with a set number of pages included.
A managed print service provider prices each of the printing devices in your print environment.
| Plan | A month per printer | Pages included each month |
|---|---|---|
| Starter | $160 | 2,000 mono |
| Professional | $199 | 2,000 mono and 200 colour |
| Enterprise | $299 | 5,000 mono and 500 colour |
Toner, parts, labour, servicing: all included in all three plans.
Paper and staples fall outside the figure. Applicable excess page rates are stated in your quote.
Not sure which plan each office needs? Work it out in the free planner first.
Not sure what to fix first? Take the multi office print check.
For one printer's figure by email, run the managed print calculator.
Price your fleet against our published plans
Send the page volumes. Each office lands on one of the three plans.
Global Document Solutions publishes three managed print plans per printer, and each includes the toner, the parts, the labour and the servicing.
Last updated 21 October 2026.
- 5.0 Google rating, from 150+ five star reviews
- Since 2010 Australian owned, based in Queensland
- 500+ Australian businesses supplied and serviced
- 4 hours Generally on site in a capital city, next business day in a regional town
Nobody puts a figure on your fleet before looking at each office.
The same plans price a branch in Ipswich and a Rockhampton or Bundaberg office.
Offices on separate leases can read how the three plans compare with leasing office by office.
Finance wanting one lease for every office can read how a business printer lease is set up.
Some costs can come down before any quote, through the levers a group can pull at each office.
Eight offices on the three plans, as a worked example
An illustration drawn from the published plans, and not a quote for any organisation.
Each office takes the plan its own pages call for.
The example shows which plan each office takes and the one invoice that results.
| Office | Printers | Plan | Per printer | Office total |
|---|---|---|---|---|
| Head office | 2 | Enterprise | $299 | $598 |
| Northern branch | 2 | Professional | $199 | $398 |
| Southern branch | 1 | Professional | $199 | $199 |
| Eastern branch | 1 | Professional | $199 | $199 |
| Western branch | 1 | Starter | $160 | $160 |
| Regional office one | 2 | Starter | $160 | $320 |
| Regional office two | 1 | Starter | $160 | $160 |
| Regional office three | 1 | Starter | $160 | $160 |
| One invoice | 11 | Three plans | As above | $2,194 |
What does each plan include in the example?
Every figure is a month, per printer, plus GST, with toner and servicing inside it.
According to our published plans, Starter includes 2,000 mono pages a month for each printer.
Professional includes 2,000 mono and 200 colour pages, and Enterprise 5,000 mono and 500 colour.
Pages above those allowances cost the excess page rate stated in the quote, and paper and staples are outside every figure.
The head office takes Enterprise because it prints colour for eight offices, and the regional offices print mono.
Finance sees the example invoice and the report each office gets on the assessment page.
The offices join in the order their contracts end, which the order eight offices join one agreement draws month by month.
How is the monthly cost worked out for multiple offices?
Each printer at each office is priced on its own plan.
The monthly figure for the group is those plans added together, plus GST.
Pages over an allowance are charged at the quote's excess rate, normally the same at every office.
So a branch that prints under 2,000 mono pages a month can take Starter.
A head office printing colour needs Professional or Enterprise, which include colour pages.
Enterprise includes 5,000 mono and 500 colour pages for each printer, every month.
Toner and servicing are inside every plan, at every office.
Paper and staples are not in any plan.
Each office can be quoted on its own, one at a time.
Billing is flexible, so finance can take one invoice for the group.
Each office still gets a report of its own pages.
The written quote names the plan for every printer.
What happens when pages exceed the included allowance
Some sites print past what their plan includes in a given month.
According to Global Document Solutions, excess page rates are normally the same at every location.
Your quote states that rate in writing.
Excess pages are where higher costs usually appear, so check each site's volumes first.
That term and others are explained in a short glossary of quote terms.
A printer's month, from its counters to its invoice row, is traced in how one month's print bill is worked out.
How MPS pricing is usually structured
Managed print quotes usually follow one of three pricing structures.
Rival print solutions price the same fleet in different ways.
Each moves your print costs differently.
- 01
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A monthly plan per printer, with pages included
Each printer carries a monthly fee with a set page allowance.
Ask whether toner and servicing are inside that fee, or billed as consumables.
Our three plans work this way. Toner and servicing are included.
- 02
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A cost per page, with a monthly minimum
The provider bills the pages printed, and a minimum charge applies each month.
Print volumes set the bill. A quiet month still pays the minimum.
Ask whether the printer itself is included or financed on a separate agreement.
- 03
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Printers bought or leased, with a separate service agreement
The hardware is financed on its own, and a service agreement covers repairs and consumables.
Two contracts can end on different dates. That complicates a replacement.
Ask which contract pays when a printer needs replacing.
The servicing half of that pair is set out in what a service contract on owned printers includes.
No structure guarantees cost savings.
Ask each MPS provider which structure its quote uses before you compare figures.
A print audit at each office shows current print volumes and what print costs today.
Colour needs and finishing shape each office's workflow, so both belong in the quote.
A stopped printer costs productivity, so ask how each structure handles a repair.
Put your own volumes against the three plans
Send the page counts per office and each lands on a plan, in writing.
Should a business buy its printers outright or use managed print
Buying outright means paying for each printer on day one.
A managed print plan puts the printer and its upkeep in one monthly figure.
| Cost line | Buy outright | Managed print plan |
|---|---|---|
| The printer | Paid for upfront, one printer at a time | Supplied under the agreement |
| Toner | Bought separately, or under a service contract | Included in all three plans |
| Parts and labour | Arranged separately, or under a service contract | Included in all three plans |
| Servicing | Arranged separately, or under a service contract | Included in all three plans |
| Printers you already own | Stay yours to run | Cannot join the agreement |
A purchase price alone leaves toner and servicing out.
Add them across the life of the printer before you compare the two routes.
Neither route guarantees a saving.
Owned printers leave service costs and toner orders with your internal IT teams.
Why do managed print quotes look so different to each other
Almost every argument about whether a quote is expensive has the same root.
One figure counts different things than the other one does.
One quote may count print management software that another leaves out.
According to Global Document Solutions, PaperCut card or code release is an optional extra costed in the quote.
Put three quotes on the same assumptions
A quote only compares to another once both are priced on your own page count.
Set that page count once and every quote below is worked out on it.
The three start on our published plans. Type over them with your quotes.
Quote A
Quote B
Quote C
Which plan your own fleet actually needs
A written scope priced site by site on your real volumes.
From $160 + GST a month per printer.
Standard plans, tailored to your fleet. Excess page rates are stated in your quote and are normally the same at every location.
Paper, staples and pages above your agreed volume sit outside that figure.
What would these printers cost each month and across the whole term
This calculator estimates monthly plans per printer from our published plans.
This is not a quote.
A written managed print quote priced on your own sites replaces it.
Before pricing anything, check whether your office count clears the floor.
For a climate report, the same fleet counted in tonnes of CO2e.
24 printers: 16 Starter and 8 Professional
$4,152 a month plus GST
- Across a 5 year term
- $249,120 plus GST
- The same with GST
- $274,032
- Each office a month
- $519 plus GST
- Each printer a month
- $173 plus GST
24 printers, 16 on Starter and 8 on Professional, $4,152 a month plus GST, $249,120 across a 5 year term, $274,032 with GST.
Price my fleetWhat decides which plan each site needs
Four things, and colour and page counts decide more than the printer on the desk does.
Those four set the overall cost of each office, before any excess pages.
- 01
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Whether the site prints colour
Mono only sites fit the Starter plan.
Any colour printing needs Professional or Enterprise.
- 02
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How many pages the site prints
Starter and Professional include 2,000 mono pages a month.
Enterprise includes 5,000, for a site that prints more.
Pages past the plan bill at the rate the agreement names.
- 03
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The printer the site needs
Each site gets a printer matched to its pages and colour needs.
A two person branch and a busy floor need different printers.
- 04
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Where each office is located
You know who turns up at each address, and how soon.
Every office has a single point of contact, whatever printer has stopped.
A technician is generally on site within four hours in a capital city and the next business day in a regional town.
How Gold Coast offices are reviewed before a quote
Can a group with two to four offices price leased printers here
Yes. Price the printers for two to four offices through the form below.
A small group is priced the way a large one is, printer by printer.
Each printer is leased on a plan that includes its toner and servicing.
Send these four things and the figure follows in writing.
- How many printers, and the pages each prints. One or two machines an office is enough to price.
- Colour or mono. Mono runs on Starter, and colour starts at Professional.
- When your current arrangement ends. The start date is planned around it.
- Another office, if one is coming. It joins the same agreement later.
Two or three suppliers consolidate into one invoice, even for a small print fleet.
Pause first if print volume is falling fast, and check the plan suits a move to paperless.
Why is a per page quote hard to compare with a monthly plan?
Our 3 plans carry no published cost per page, since each is priced per printer.
A provider that quotes per page usually adds a monthly minimum to each printer.
The true cost then moves with print usage from one month to the next.
Inside its allowance, each office's spending on print stays a predictable monthly figure.
Hidden costs tend to turn up in the excess rate, so read that line first.
A low cartridge triggers an update, so running out of toner is less likely.
Put any per page quote into the three quote comparison above, on your own page count.
Pages each printer prints decide which quote costs less over a 5 year term.
Managed print services cost: frequently asked questions
How much do managed print services cost?
Three managed print plans have a monthly price per printer, plus GST, and a page allowance.
Starter covers 2,000 mono pages a month, Professional adds 200 colour pages to that, and Enterprise covers 5,000 mono and 500 colour pages.
All three figures include toner and parts, with labour and servicing.
Paper and staples are extra, as are pages past the allowance, at the excess page rates in your quote.
How much do managed print services cost per page?
These plans are priced per printer a month, not per page.
Each one includes a page allowance, so pages inside it are already paid for.
Pages above the allowance are charged at the excess rates written into your quote.
The excess rate is normally the same at every location.
How much does it cost to lease an office multifunction printer?
The published managed print plans already include the printer, so there is no separate lease figure to add on top.
The table on this page gives the monthly plan per printer plus GST, and that figure covers the machine itself.
Which plan an office needs depends on whether it prints colour and how many pages each printer runs in a month.
A written scope confirms the plan chosen for every included site before anything is agreed.
Why do managed print quotes vary so much?
Two quotes can include very different things, so a headline figure on its own tells you almost nothing.
One may cover the printer, the toner, the parts and the servicing, while another covers the printer only and bills the rest separately.
Compare the written scope of each quote first, and only then compare what each one charges a month.
Check the included page allowance and the excess page rates in each quote.
Is it cheaper to buy printers outright or use managed print?
Buying outright usually prices the printer alone, so toner and servicing arrive as further costs.
A managed print plan supplies the printer and includes its toner and servicing.
Compare the two across the life of the printer, with those further costs added to the purchase price.
A printer an office already owns cannot join a managed print agreement.
Send your volumes, get the scope in writing
Tell us the sites and rough volumes and we come back with a written scope against your actual fleet.
Operated by Global Document Solutions, an authorised Kyocera partner.
Rather talk it through?
1300 873 460Answered 8.30am to 7pm weekdays, Queensland time.
You reach the person who prices fleets this size, and the written scope follows that call.
Keep reading
- How a managed print handover runs across five offices
- How a Sydney fleet is scoped with interstate offices
- The four terms the monthly figure never shows
- How regional Queensland offices are scoped across 1,679 kilometres
- Why two corridor offices an hour apart are quoted separately
- What a Canberra fleet needs once the release rule is set
- How a Hunter office is quoted, plan by plan
What our customers say
Reviews of Global Document Solutions, who run this service.
When something breaks
We've had a great experience with this team.
They're always prompt, helpful and really easy to deal with.
Any issues are sorted quickly and the whole printer leasing process has been seamless.
On price, and on being told things
I highly recommend Cyrus at Global Document Solutions.
The service was brilliant from start to finish, with clear communication and attention to detail.
Pricing was extremely competitive and offered value for money.
Replacing a machine already on contract
We replaced our existing machine (also through GDS) and, as always, the process was seamless.
We had our machine up and running with minimal downtime.
These are reviews of Global Document Solutions, who operate this service, and not of this site.
Each one is copied word for word from their Google Business Profile, under the name Google shows, read on 7 September 2026.