What managed print services actually cost in Australia
- 5.0 on Google from 150+ reviews
- Trading since 2010
Managed print in Australia costs 1.2 to 3.5 cents a mono page on a bundled agreement.
- Every figure on this page is a published range, cited below
- No form stands between you and the numbers
- The managed print attendance commitment, at every address
Managed print services, or MPS, bundle the device, the consumables and the service into that figure.
Colour runs 7 to 13 cents.
The device is included in that rate.
Lease the device separately and the service rate alone runs 0.5 to 1.2 cents a mono page.
Written for organisations running five or more offices, because that is where the arithmetic changes.
Turn these ranges into your number
- 5.0 Google rating, from 150+ five star reviews
- Since 2010 Australian owned and Queensland based
- 500+ Australian businesses on an agreement with us
- Next day A technician on site the next business day
Trading year and client count: published by Global Document Solutions, who operate this service, and read from their site on 5 September 2026.
Rating and review count: from the Google Business Profile for Global Document Solutions, read the same day.
Next business day attendance: a commitment we make, not a measured result.
Most suppliers will not put a number in front of you until you have talked to somebody.
The market ranges are published, so here they are, with the arithmetic that turns them into a monthly figure.
The published Australian rate, per page
| Mono | 1.2c to 3.5c |
| Colour | 7c to 13c |
| The device | Included |
Published Australian market ranges, not our rate card.
Where you land inside them is decided by four things, and they are all on this page.
The mono range is wide because it covers a two person branch and a print room in the same band.
Volume is what moves a fleet inside it, and on one agreement that volume is pooled across every site.
A single office printing 2,000 mono pages a month sits near the top of the range.
Eight offices pooling 60,000 mono pages a month sit near the bottom of it.
Colour behaves the same way, with a narrower spread in proportion to the rate.
Neither range includes paper, and neither includes staples.
Pages above your committed volume are billed separately, at a rate the agreement has to name.
There is no upfront cost for the hardware on a bundled agreement, because the device sits inside the per page rate.
Ask for that overage rate in writing before you compare any two quotes.
It is the line that separates the headline monthly fee from the true cost of a print fleet over a term.
It is rarely on the first page of one.
Why do managed print quotes look so different to each other
Almost every argument about whether a quote is expensive has the same root.
Comparing a number from one model against a number from the other.
Managed print services pricing in Australia is quoted per page, so two quotes rarely compare line for line.
What does a bundled rate include
One rate per page covers the device, all servicing and parts, toner, delivery and installation.
Paper and staples are yours.
Nothing else is invoiced unless you print past the volume you agreed to.
That includes the call out, the technician’s time and every part fitted while they are on site.
It includes the drum, the fuser and the transfer belt, which are the three parts that cost the most to replace.
Proactive maintenance and consumables replenishment are inside it too, so your internal IT teams stop ordering toner.
It includes the software that reads the meters and produces the report you sign off each month.
That report is where print usage and print volumes per site become visible, usually for the first time.
The device itself never appears as a line of its own, which is what makes this model simple to compare.
It is also what makes the per page number look high next to Model B below.
| Mono per page | 1.2c to 3.5c |
| Colour per page | 7c to 13c |
| Device charge | Included |
Lease the device, buy service separately
A monthly lease for the hardware, plus a separate per page rate that covers toner and maintenance only.
Ask which lease you are being offered.
An operating lease and a finance lease sit differently on your balance sheet.
Your accountant will want to know which one it is.
| Mono per page | 0.5c to 1.2c |
| Colour per page | 5c to 9c |
| Device charge | On top |
A Model B page rate looks roughly a third of a Model A page rate.
It is not cheaper.
It just does not include the machine yet.
The question that settles it in one line.
“Does this rate include the device, or is the device billed separately?”
Ask it of every quote before you compare any two of them.
All four ranges above come from the CopierChoice Australia Printer and Copier Cost Benchmark Report 2025.
It builds them from quote submissions received between January and June 2025.
It publishes ranges rather than fixed prices.
Read at 2 September 2026.
They are market ranges, not our rate card.
Want these ranges turned into your own number
A written scope against your actual sites, not a band off a table.
How much does it cost to lease an office multifunction printer
| Device class | Monthly lease | Buy outright |
|---|---|---|
| Entry level | $55 to $85 | $950 to $1,400 |
| Mid range | $80 to $120 | $1,500 to $2,200 |
| High volume | $120 to $180 | $2,500 to $3,800 |
Data from the same CopierChoice benchmark.
Most Australian equipment agreements run three to five years, so a device chosen badly here is chosen badly for the whole term.
The three classes are separated by paper capacity and by rated monthly volume, not by badge.
An entry level device holds one or two paper sources and is rated for a few thousand pages a month.
A mid range device adds a third source, a faster engine and a finisher option.
A high volume device carries four or more sources and is built for a floor rather than a room.
Putting a mid range device in a two person branch is the most expensive mistake on this table.
It costs the difference between the bands every month for the whole term.
From $160 + GST a month per device.
Volume is pooled across every site, so a larger fleet prices into a lower band.
Paper, staples and pages above your agreed volume sit outside that figure.
What would a fleet of this size cost each month
This is arithmetic on the published ranges above.
It is not a quote.
It assumes seven mono pages to every three colour.
That is our working assumption for a general office, not a published figure, and your real ratio will move the answer.
The sliders below pool the volume, because that is how a single agreement counts it.
Twenty four devices at 2,000 pages a month each is a 48,000 page commitment rather than twenty four separate ones.
Model A prices the device inside the page rate, so its monthly figure covers the hardware as well.
Model B prices a mid range lease at every device and adds a service rate on top of it.
The two models cross over as volume climbs, which is why a small fleet and a large one rarely choose the same one.
Neither figure includes paper, and neither includes pages printed above the committed volume.
24 devices printing 48,000 pages a month across the fleet.
Model A, bundled managed print
$1,411 to $3,048 per month, device included
Model B, lease plus service
$2,808 to $4,579 per month, mid range lease plus service rate
Price my fleetWhat decides where your fleet lands inside these ranges
Four things, and volume and colour ratio move the monthly figure more than the device on the desk does.
- 01
-
Your colour to mono ratio
According to the CopierChoice ranges above, colour costs roughly four times what mono costs per page.
A marketing team printing proofs and a claims team printing forms will get very different bills off identical hardware.
The device is the same.
The ratio is not.
Find your real split before you talk to anyone.
Most organisations guess high on colour, because colour is what people remember printing.
A meter read settles it in a minute.
A print assessment is that read plus the device list, and any managed print service provider should do one before quoting.
It is the easiest way to check whether a quote was built on your numbers or on an assumption.
- 02
-
The volume you will commit to
Rates fall as the committed monthly volume rises.
Committing across the whole fleet rather than site by site is the largest lever a multi office organisation holds.
It is also the one most often left unpulled, because the sites were signed up one at a time by different people.
Eight offices at 6,000 pages a month each is a 48,000 page commitment, not eight small ones.
That is a different rate band and a different conversation.
Nothing about the printing changes, only who signs for it.
A commitment set too high is the other half of this, and it is the half suppliers rarely raise.
Unused committed pages are not refunded on most agreements, so a fleet that shrinks keeps paying for the pages it no longer prints.
Set the commitment against last year’s actual meter reads rather than against the volume somebody hopes for.
Then ask what happens in writing if the fleet drops 20 per cent in year two.
Cost control on a print fleet is mostly this, and it is rarely the headline rate.
- 03
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The class of device at each site
A three person regional office does not need the machine head office needs.
In practice that is the difference between an A3 multifunction device at head office and an A4 one in the branch.
Per the published lease bands, that swap is worth $65 to $95 a month at every site it applies to.
Across eight sites it is more than most rate negotiations will ever find.
The mismatch runs both ways and the second direction is worse.
An undersized device at a busy site jams, queues and gets replaced early.
That cost lands as downtime rather than as a line on an invoice.
So nobody ever counts it.
- 04
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How far the agreement has to reach
A device in a capital city and a device six hours from one cost the same to run and a different amount to reach.
Our attendance commitment does not change with distance, so that travel sits in the rate instead of in the promise.
A fleet spread thin across regional Australia prices differently to eight offices inside one city.
A Melbourne fleet and a Gold Coast fleet price differently for this reason before any negotiation starts.
Any supplier telling you otherwise is hiding it somewhere you have not looked yet.
Usually it is in the response time, which quietly becomes best endeavours once the address is far enough from a depot.
Every area we cover is named, with an honest note against each one.
When is managed print the wrong answer for an organisation
Below about five offices the admin saving is not there and the rate rarely beats buying outright.
We would rather say this here than three months into a contract.
- One office and two machines. Buy the devices and call somebody when one breaks.
- Print volume already falling fast. A three to five year commitment on page volumes bets against your own paperless plan.
- Everything already on one recent agreement. Inside eighteen months the saving is small and the switching cost is not.
- You need the assets on your balance sheet. Buy outright and take a service contract.
The case where this works is the messy one.
Several sites, several arrangements, nobody sure what any of it costs.
The pricing questions buyers send us
How much does managed print cost per page in Australia?
The CopierChoice Australia Printer and Copier Cost Benchmark Report 2025 gives a bundled range of 1.2 to 3.5 cents a mono page.
Colour runs 7 to 13 cents.
Split the lease from the service contract and the service rate alone runs 0.5 to 1.2 cents mono and 5 to 9 cents colour.
The device lease is charged on top.
Neither range includes paper or staples, and neither covers pages printed above the volume you commit to.
Four things decide where a fleet lands inside those ranges.
Colour to mono ratio, committed monthly volume, the class of device at each site, and how many sites the agreement reaches.
A single office printing 2,000 mono pages a month sits near the top of the bundled range.
Eight offices pooling 60,000 mono pages a month sit near the bottom, because volume is pooled not counted site by site.
How much does it cost to lease an office multifunction printer?
The 2025 CopierChoice benchmark publishes monthly lease bands for A4 multifunction devices.
Entry level 55 to 85 dollars, mid range 80 to 120, high volume 120 to 180.
Standard service is included.
The three bands are separated by paper capacity and rated monthly volume rather than by brand.
Entry level covers one or two paper sources and suits a branch of two or three people.
Mid range adds a third source, a quicker engine and the option of a finisher.
High volume starts at four sources and is specified for a whole floor.
Paper capacity is the practical difference, because a device that runs out of A4 twice a day costs staff time nobody bills for.
Rated monthly volume is the other, and running a device near its rating shortens its service life.
Most Australian equipment agreements run three to five years, so a device specified badly at signing stays wrong for the whole term.
Why do managed print quotes vary so much?
Four things move the number more than anything else.
Colour to mono ratio, committed volume, the class of device at each site, and how many sites it reaches.
A quote that does not ask about all four is guessing.
Colour costs roughly four times mono on the published ranges, so the colour share moves the figure more than the hardware does.
Committed volume moves it next.
Committing fleet wide rather than site by site is the largest lever you hold.
Device class is worth 65 to 95 dollars a month at every site where the wrong band was specified.
The fourth is reach.
How many addresses the agreement attends, and whether every one gets the same attendance term.
Get these ranges turned into your number
Tell us the sites and rough volumes and we come back with a written scope against your actual fleet, not a band.
What their customers write on Google
Managed Printer Services is new. Global Document Solutions, who run it, is not.
When something breaks
We have had a great experience with this team.
They are always prompt, helpful and really easy to deal with.
Any issues are sorted quickly and the whole printer leasing process has been seamless.
On price, and on being told things
I highly recommend Cyrus at Global Document Solutions.
The service was brilliant from start to finish, with clear communication and attention to detail.
Pricing was extremely competitive and offered value for money.
Replacing a machine already on contract
We replaced our existing machine (also through GDS) and, as always, the process was seamless.
We had our machine up and running with minimal downtime.
These are reviews of Global Document Solutions, who operate this service, and not of this site.
Each one is copied word for word from their Google Business Profile, under the name Google shows, read on 7 September 2026.