Benefits of managed print services across several offices
- 5.0 on Google from 150+ reviews
- Trading since 2010
Seven things change when offices share one agreement, and Global Document Solutions confirmed every one.
- Confirmed answers, not a benefits list
- What finance sees, and what IT stops doing
- No obligation, and nothing to sign
A cost review of every office before anything is signed.
Offices moving across one at a time, over months.
One invoice, with a report for each site.
A support process set by the location, not by one national term.
A new office joining the same agreement, with the figure changing and the end date staying or extending.
Staff collecting prints at any site with a card or a code.
Printing that works without a print server at every office.
Last updated 19 September 2026.
Which of the seven matters at your sites
A group renewing next quarter cares about the second one.
A group opening an office cares about the fifth.
Send the addresses and we answer against those, not against a list.
Answer these against your own offices
Your offices and how to reach you. We call first, then write.
- 5.0 Google rating, from 150+ five star reviews
- Since 2010 Australian owned and Queensland based
- 500+ Australian businesses supplied and serviced
- 4 hours Generally on site in a capital city, next business day in a regional town
What finance stops doing
Three of the seven land on the person who approves the spend.
Every office is costed before signature, so the comparison runs against a real figure instead of a memory.
One invoice arrives instead of one per supplier per site.
A report per address still comes with it, so a single office can be read on its own when somebody queries it.
Excess page rates are written into the quote and differ by location, and finance should read that line twice.
How the monthly figure is built for each site sets out the three published plans.
Those plans become a figure against your own list of addresses once the offices are named.
Nothing here is a saving, and no percentage appears on this page, because no such figure has been measured for your offices.
Which of the seven applies at your addresses
Send the list and the renewal dates. We answer each one in writing.
What happens when a new office opens
This is the benefit that decides it for a group still opening offices.
A new address joins the agreement that is already running.
The monthly figure changes to take it in.
The end date either stays where it was or extends, and the written quote says which.
So a group that opens two offices a year is not signing two more contracts a year.
From $160 + GST a month per device.
Standard plans, tailored to your fleet. Excess page rates are stated in your quote and differ by location.
Paper, staples and pages above your agreed volume sit outside that figure.
What IT and operations stop carrying
The other four land on the people who get the call when a printer stops.
Sites move across one at a time, over months, so no weekend has to carry the whole estate.
A stopped printer has one route, whichever address it is at.
In a capital city that is generally within four hours, and in a regional town generally the next business day.
That is how the work is arranged, and never a term written into the agreement.
Staff release their own jobs at any included site with a card or a code, which runs on PaperCut.
Printing can work without a print server at each office, and Microsoft 365 is included in that.
Any software subscription or configuration cost that comes with it is stated in the quote.
How a card or code release works across sites covers the collection side in full.
Three benefits this page does not claim
These three are the usual claims, and none is traceable to an answer.
| The usual claim | Why it is not here |
|---|---|
| A percentage saving | No saving has been measured at your offices, so any figure would be somebody else's |
| Free data wiping at the end | A wipe is paid optional work, with its method and cost written down |
| Volume pooled across your sites | Each device is priced on its own plan, and excess rates differ by location |
A benefit that cannot be traced to an answer is a sales line.
Leaving three off a list of ten is the reason the other seven carry weight.
What groups ask about the seven
Weigh them first against whether the gap is worth a contract at all.
What are the benefits of using managed print services?
Seven things change, and each one on this page was confirmed by the operator.
Finance gets a cost review before signing, one invoice, and a report for every site.
IT and operations get one fault route, card or code collection, and printing without a server at each office.
A new office can join the same agreement instead of starting another one.
What changes for finance when several offices share one agreement?
Every office is costed before signature, so the comparison runs against a real number.
One invoice replaces one per supplier per site.
A report still arrives for each address, so a single office can be queried on its own.
Each location carries its own excess page rate, written into the quote.
Does a new office mean a second contract?
It joins the agreement that is already running.
The monthly figure changes to take the new address in.
The end date either stays where it was or extends, and the quote says which.
Opening an office therefore does not mean signing a second contract.
Does managed print include a guaranteed saving?
No, and no percentage appears anywhere on this page.
No saving has been measured at your offices, so any figure quoted here would be somebody else's.
What the quote does state is the plan for each printer and the excess page rates for each location.
Read those against what your offices spend today.
Can we keep the printers we already own?
Older machines already in the building do not join the agreement.
Only the devices supplied under the agreement are covered, and the scope names each one.
Read the seven with that limit in mind.
The written scope therefore lists every device by address.
The seven, against your addresses
Send the offices. We call first, then put it in writing.
Have these answered for your own offices
A list of benefits is somebody else's experience.
Send your addresses and the renewal dates, and each of the seven gets answered against yours in writing.
Operated by Global Document Solutions, an authorised Kyocera partner.
Rather talk it through?
1300 873 460Answered 8.30am to 7pm weekdays, Queensland time.
You reach the person who prices fleets this size, and the written scope follows that call.
What their customers write on Google
Managed Printer Services is new. Global Document Solutions, who run it, is not.
When something breaks
We've had a great experience with this team.
They're always prompt, helpful and really easy to deal with.
Any issues are sorted quickly and the whole printer leasing process has been seamless.
On price, and on being told things
I highly recommend Cyrus at Global Document Solutions.
The service was brilliant from start to finish, with clear communication and attention to detail.
Pricing was extremely competitive and offered value for money.
Replacing a machine already on contract
We replaced our existing machine (also through GDS) and, as always, the process was seamless.
We had our machine up and running with minimal downtime.
These are reviews of Global Document Solutions, who operate this service, and not of this site.
Each one is copied word for word from their Google Business Profile, under the name Google shows, read on 7 September 2026.