Are managed print services worth it, and at what point
- 5.0 on Google from 150+ reviews
- Trading since 2010
One office rarely gains much, and the sums change once the same jobs repeat at every address.
- Written for five offices or more
- The answer as a count you can check yourself
- Nothing to sign to find out
Managed print is worth it when the same three jobs repeat at every office you run.
Those jobs are an invoice to approve, toner to reorder and a stopped printer to chase.
One office gives you three of them, so a provider takes little off anybody.
Six offices give you eighteen, and one agreement still leaves three.
That gap is the whole decision.
Last updated 19 September 2026.
Count your own before you compare anybody
Write down how many offices print, and multiply by three.
That number is what your fleet costs in attention.
Send it with your addresses and the figure comes back in writing.
Put a figure against your own offices
Your offices and how to reach you. A written figure follows the call.
- 5.0 Google rating, from 150+ five star reviews
- Since 2010 Australian owned and Queensland based
- 500+ Australian businesses supplied and serviced
- 4 hours Generally on site in a capital city, next business day in a regional town
Where the sums change
Every office adds three more things to chase.
One agreement holds that at three however many offices join it.
The drawing counts arrangements, not dollars, because the dollars belong to your own quote.
What it shows is why the answer is never the same for two organisations.
An organisation with one office and two printers is already close to the floor.
An organisation with nine offices is carrying twenty seven separate jobs before anybody has printed anything.
The monthly figure is set per printer, and the three published plans say what each one covers.
Want this counted against your own offices
Send the addresses and roughly what each one prints. The figure comes back in writing.
Can one agreement cover offices in different states
It can, and the count climbs fastest in exactly that case.
Every address in Australia is serviced, and a named place is one example, never the edge of the map.
Sites join one at a time, over months, in the order that suits your renewals.
The monthly figure changes when an office joins, and the end date can stay where it is or extend.
Finance gets one invoice, with a separate report for each address.
A technician generally attends within four hours in a capital city, and the next business day in a regional town.
The agreement carries no attendance term, so read that as process and not promise.
Excess page rates are written into the quote and differ by location, so a group quote states them site by site.
From $160 + GST a month per device.
Standard plans, tailored to your fleet. Excess page rates are stated in your quote and differ by location.
Paper, staples and pages above your agreed volume sit outside that figure.
When it is not worth it, plainly
Three cases where the answer is no, or not yet.
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One office, two printers
Not yet
The three jobs happen three times over and you already know who does them.
A managed agreement adds a contract to something a person handles in an hour.
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Older printers you own and want to keep
Not this
Older machines already in the building do not join the agreement.
The printers covered are the ones supplied under it, named site by site.
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Nobody can say what print costs today
Start here
Comparing a quote against a blank tells you nothing.
Start with a written review of each office before anything is signed.
Saying no to one of these costs nothing and saves a year.
What buying teams ask next
Then take the same questions to every provider on your shortlist.
Are managed print services worth it?
It depends on how many offices repeat the same three jobs.
Those jobs are approving an invoice, reordering toner and chasing a stopped printer.
At one office they happen three times, and at six they happen eighteen.
One agreement holds that count at three, and the gap is what you are buying.
At what point does managed print make sense?
The count rises with every office and the agreement does not, so the gap widens as sites are added.
The gap is widest at five offices or more, the buyer this page is written for.
A site by site review puts a real figure against it before anything is signed.
No single office count settles it for every organisation.
Is managed print worth it for one office?
Usually not, and this page says so instead of selling around it.
One office with two printers already handles those three jobs without help.
A managed agreement adds a contract to work somebody is already doing quickly.
An enquiry from one office is still answered, with the same arithmetic.
Can managed print services support multiple office locations?
Yes, and the arrangement is built for exactly that case.
Every address in Australia is serviced, and offices join one at a time over months.
One invoice covers them all, with a separate report for each site.
Excess page rates are written into the quote and differ by location.
What should the written quote show before you can tell?
Each address you asked to include, with the printer proposed for it.
The plan chosen for that printer, and the excess page rate that applies at that location.
What is excluded, what is optional and what the exit terms are.
Without those four you are comparing a headline figure against nothing.
A figure against your own offices
Send the addresses. We call first, then put it in writing.
Settle it against your own numbers
You have counted the offices.
A figure against those addresses tells you whether the gap is worth a contract, and you are not committed by asking.
Operated by Global Document Solutions, an authorised Kyocera partner.
Rather talk it through?
1300 873 460Answered 8.30am to 7pm weekdays, Queensland time.
You reach the person who prices fleets this size, and the written scope follows that call.
What their customers write on Google
Managed Printer Services is new. Global Document Solutions, who run it, is not.
When something breaks
We've had a great experience with this team.
They're always prompt, helpful and really easy to deal with.
Any issues are sorted quickly and the whole printer leasing process has been seamless.
On price, and on being told things
I highly recommend Cyrus at Global Document Solutions.
The service was brilliant from start to finish, with clear communication and attention to detail.
Pricing was extremely competitive and offered value for money.
Replacing a machine already on contract
We replaced our existing machine (also through GDS) and, as always, the process was seamless.
We had our machine up and running with minimal downtime.
These are reviews of Global Document Solutions, who operate this service, and not of this site.
Each one is copied word for word from their Google Business Profile, under the name Google shows, read on 7 September 2026.