Managed print services versus leasing, office by office
- 5.0 on Google from 150+ reviews
- Trading since 2010
Offices on 10 separate leases can carry 10 different end dates.
One managed agreement can take each office across as its lease ends.
One invoice follows, with a report for each site.
- Who attends each office on one agreement
- Operated by Global Document Solutions.
Price each office as its lease ends
The fleet list further down adds each office and its lease end.
Global Document Solutions moves offices from separate leases onto one managed print agreement as each lease ends.
- 5.0 Google rating, from 150+ five star reviews
- Since 2010 Australian owned, based in Queensland
- 500+ Australian businesses supplied and serviced
- 4 hours Generally on site in a capital city, next business day in a regional town
Can one agreement replace leases that end on different dates?
Yes, one office at a time.
According to Global Document Solutions, offices move across in turn, across several months.
An office joins when its lease reaches its end date.
Offices still on a lease carry on as they are.
The dates on your current leases do not move.
The first office to finish starts the agreement.
Later offices join that same agreement, in the order their leases end.
Faults from every office go to one queue, and we hold it.
Today that can mean ten end dates, ten invoices and ten places to chase a fault.
A new office joins your existing agreement.
The monthly figure moves, and its end date may stay or extend.
Print software is a separate question, covered in software against a whole managed agreement.
Last updated 3 October 2026.
What does an office by office move look like?
Leases end on different dates, so offices join on different dates.
Six leases ending on six dates make six steps onto one agreement.
The lease that ends first is the first office to join.
Every later end date adds one more office to the same agreement.
The last lease to run out finishes the move.
Between those dates, nothing at the other offices changes.
A move can run for many months.
Read what one managed agreement covers at every office before you plan the order.
What should you ask of each lease you hold now?
Leases differ, so compare them.
According to TonerInk, some leases cover servicing and repairs as well as toner and parts.
Others cover only the finance for the machine itself.
| Ask of each lease | On one managed agreement |
|---|---|
| What does the monthly payment cover? | Toner, parts, labour, servicing: all in all three plans |
| When does it end? | An office joins as its own lease ends |
| Who holds the invoice? | We do: one invoice, plus a report per site |
| A new office opens | It joins the agreement, and the monthly figure changes |
| Printers you own | They cannot join, so each site is supplied one |
Then read the exit wording for the end of a term.
From $160 + GST a month per device.
Standard plans, tailored to your fleet. Excess page rates are stated in your quote and are normally the same at every location.
Paper, staples and pages above your agreed volume sit outside that figure.
How do your offices line up by lease end?
Add each office, its devices and its lease end month.
The earliest lease end lands first on the list. A blank end month sorts to the top.
If nobody knows an end month, leave it empty. Send the list with your enquiry.
Want only a count of the end dates first? Count how many leases end soon.
The site by site cost review starts from it. A rough device count is enough to begin.
Each office is reviewed before you commit to anything. Ten offices take ten rows, one for each.
Each row is one office, and you can add as many as you need.
Nothing leaves this page until you press send. The list adds up offices and devices, and nothing else.
Your fleet list
Name an office to start the list.
What does each office keep from a lease?
A printer, a monthly payment and a plan that fits its pages.
Every site receives a printer through the agreement.
That printer is matched to the office's own workload.
A standard plan can be tailored to each business.
Toner and parts are in every plan, with labour and servicing too.
Pages beyond the allowance cost the excess page rate.
According to Global Document Solutions, that rate is normally identical at each location.
Your quote spells it out in writing, office by office.
Three standard plans are published, each priced per printer.
Each plan includes a set number of pages every month.
Neither paper nor staples come with a plan.
The site by site cost review sets out each office on its own.
See the three plans a multi office quote starts from.
Every state and city page is on the list of places we cover.
Who looks after each office once it joins?
A fault goes to us, and we arrange the visit.
Whoever attends comes from an authorised dealer or the manufacturer.
In a capital city, says Global Document Solutions, a technician generally reaches the site inside 4 hours.
A regional town generally sees one the next business day.
A branch never has to hunt for who to call.
A branch in a regional town and a head office in a capital ring the same number.
You deal with us for the agreement, the ticket and the invoice.
Treat those times as the usual pattern, not a term of the agreement.
Price and terms stay with us, never the dealer.
No office needs a separate supplier's number.
Phones are staffed 8.30am to 7pm weekdays, Queensland time.
We send an update when toner runs low at a site.
Our service runs across Australia.
What buyers with several leases ask
Can some offices stay on their leases while others join?
Yes. Each office joins when its own lease ends.
An office still under lease changes nothing.
The agreement simply waits for its date.
What happens when a new office opens?
It joins the agreement you hold at the time.
The monthly figure changes.
Its end date can stay or extend.
Can printers we own join the agreement?
No. Owned printers stay outside it.
Each site is supplied a printer under the agreement.
Ask for a cost review of each site before you commit.
When do separate leases still suit a business?
With one office, there is nothing to bring together.
A lease with years to run stays until its end date.
The review shows which offices are worth moving first.
Price the offices together
A site by site cost review comes first.
List every office and the month its lease ends
Add each office, its devices and its lease end.
The fleet list above fills this in for you.
Operated by Global Document Solutions, an authorised Kyocera partner.
Rather talk it through?
1300 873 460Answered 8.30am to 7pm weekdays, Queensland time.
You reach the person who prices fleets this size, and the written scope follows that call.
What our customers say
Reviews of Global Document Solutions, who run this service.
When something breaks
We've had a great experience with this team.
They're always prompt, helpful and really easy to deal with.
Any issues are sorted quickly and the whole printer leasing process has been seamless.
On price, and on being told things
I highly recommend Cyrus at Global Document Solutions.
The service was brilliant from start to finish, with clear communication and attention to detail.
Pricing was extremely competitive and offered value for money.
Replacing a machine already on contract
We replaced our existing machine (also through GDS) and, as always, the process was seamless.
We had our machine up and running with minimal downtime.
These are reviews of Global Document Solutions, who operate this service, and not of this site.
Each one is copied word for word from their Google Business Profile, under the name Google shows, read on 7 September 2026.