Managed printer lease terms in plain English, office by office
- 5.0 on Google from 150+ reviews
- Trading since 2010
51 words from a managed printer lease, each in a sentence or two, for groups of 5 or more offices.
- What each office is supplied, and what it pays.
- Printer and page words have their own glossary
- Operated by Global Document Solutions.
Lease words to clear up on the call
Pick the range of offices. The clauses you are unsure of can wait for the call.
Global Document Solutions explains managed printer lease terms, then quotes each office onto one managed print agreement.
- 5.0 Google rating, from 150+ five star reviews
- Since 2010 Australian owned, based in Queensland
- 500+ Australian businesses supplied and serviced
- 4 hours Generally on site in a capital city, next business day in a regional town
Who is on a managed printer lease?
One operator holds it, whether the group has 5 offices or 50.
- Who is on the lease
- What each office gets
- The monthly figure
- Servicing and faults
- Term and new offices
- How the lease ends
- Registration and fairness law
- Copier lease words compared
A managed printer lease supplies a printer to each office and services it, for one monthly figure per printer over a fixed term.
Who holds a managed printer lease, and who visits?
- Operator
The company holding the agreement, the rate card, the fault queue and the invoice.
Here that is Global Document Solutions.
- Customer
Your business, committing to the term for the offices it names.
The lease is built for groups of five offices or more.
- Included office
An address named in the lease, with its own printers and its own report.
- Authorised dealer or the manufacturer
Whoever employs the technician sent to any office.
You never deal with them over money.
- First call
The first conversation, where the offices and current leases are gone through before anything is written.
Last updated 24 October 2026.
What does a managed printer lease supply to each office?
A printer, a plan and any extras the office asks for.
- Supplied printer
A printer provided to an office under the lease.
It goes back or is upgraded when the lease ends.
- Customer owned printer
A printer your business already owns, which cannot join the lease.
- Plan
One of three standard plans, named Starter, Professional or Enterprise here, tailored to the business.
- Page allowance
The pages a plan includes each month.
Every plan includes mono pages, and 2 of the 3 add colour.
- Upgrade
A newer printer swapped in at an office.
On an upgrade with GDS, GDS covers the collection fee.
- Optional extra
Something added for a stated cost, such as card release on PaperCut or printing without a print server.
Its cost is written in the quote.
Duplex, duty cycle and the other machine words are in the page and plan words of the print glossary.
Which words set the monthly figure on a managed printer lease?
One figure per printer, built office by office.
- Monthly figure per printer
What each printer costs each month under its plan.
- Office by office quote
Each office priced on its own, so a partial list can still be quoted.
- Excess page rate
The rate for pages above the allowance, stated in the quote.
Excess rates are normally the same at every location.
- Group invoice
One invoice covering every office on the lease.
- Site report
A report for each office, so one site's spend reads on its own.
- Cost review
A look at what each office spends now, site by site, before anybody commits.
- Total across the term
Every monthly figure for every office, added up to the end date.
Which tax words apply to managed printer lease payments?
- GST on lease payments
According to the ATO, the GST credit on a lease payment is one eleventh of it.
- Tax deduction
According to the ATO's own example, lease payments are an operating expense, claimed in the year they are incurred.
Ask the supplier for the total across the term and each office's excess rate, in writing, before anybody commits.
The plans here are priced per printer, and the three published plans show what each monthly figure covers.
From $160 + GST a month per printer.
Standard plans, tailored to your fleet. Excess page rates are stated in your quote and are normally the same at every location.
Paper, staples and pages above your agreed volume sit outside that figure.
What servicing comes with a managed printer lease?
The same desk for a fault at any office.
- Toner and parts
Included in every plan, with labour and servicing.
No second service contract runs beside the lease.
- Toner monitoring
GDS watches toner levels and sends an update when one runs low.
- Fault call
A fault at any office, logged with the operator, who holds the queue.
- Response
A technician generally arrives within 4 hours in a capital city, and the next business day in a regional town.
Those are usual timings, never a written term.
- National cover
Every address in Australia is serviced, from capital cities to regional towns.
Uptime, service tickets and secure release are defined in the full managed print glossary of device and service words.
How do the term and new offices work on a managed printer lease?
Offices arrive one at a time, and the lease grows with them.
- Term
The length of the lease, at 36, 48 or 60 months, as GDS publishes them.
- Start date
The day the term begins, which the lease should state for each office.
- Staged move
Offices moving onto the lease one at a time, often over months, as each old lease ends.
- Adding an office
A new office joining the same lease.
Its arrival moves the monthly figure, while the end date holds or moves later.
- Notice window
The dates between which notice must arrive, which the lease should give in full.
Where several old leases end on different dates, see how a group leaves them one office at a time.
What happens when a managed printer lease ends?
The printers go back or are upgraded, and these words set the cost.
- End of term
The end date, at month 36, 48 or 60, when supplied printers go back or are upgraded.
- Renewal clause
What happens if nobody acts by the end date.
Read it in full before the term starts.
- Early exit
Leaving before the end date, priced by a formula GDS publishes.
The formula adds unpaid amounts, the payments still to run and reasonable recovery costs.
Who takes the printers away, and what is wiped first?
- Collection
Taking the printers away at the end.
Moving to another supplier, that supplier usually returns them, or GDS collects them for a fee.
- Data wipe
Clearing the scanned images stored inside a printer before it leaves.
Wiping is a paid option, asked for in writing.
- Written scope
The document after the call, naming each office, its printers and plan, and every date.
Ask the supplier for the whole renewal clause, and put each office's first action date in the calendar.
For a new agreement, read which managed print clauses finance should check first.
Bring the lease from every office, and we price each one onto one agreement.
Which legal terms apply to a managed printer lease?
Registration and fairness law apply over any lease.
- PPSR
The Personal Property Securities Register, where an interest in leased equipment such as a printer is recorded.
A clear search does not prove who owns it.
- PPS lease
Since a 2017 amendment, a lease that runs for more than two years, according to Bartier Perry.
- Standard form contract
A contract offered on the supplier's terms, with little room to change them.
- Unfair contract term
A term in a standard form contract that a court can declare void, so it has no effect.
Since 9 November 2023, using one can bring a penalty.
- Small business test
Fewer than 100 staff, or turnover under $10 million, for the unfair terms law.
A large group can fall outside it.
- The Fujifilm case
In a ruling of 12 August 2022, the Federal Court found 38 terms across 11 kinds of Fujifilm small business contract unfair and void.
“…automatic renewal, excessive exit fees and unilateral price increases.”
The unfair Fujifilm terms, in ACCC media release 108/22 of 12 August 2022.
Ask the supplier which entity any PPSR registration names.
This page gives no legal or tax advice, so take each lease to an adviser.
How do copier lease words compare with a managed printer lease?
An old copier lease uses more words, and here they are side by side.
| Copier lease word | On a managed printer lease |
|---|---|
| Lessor or funder | The operator holds the agreement and the invoice |
| Dealer | An authorised dealer or the manufacturer attends |
| Two invoices | A single group invoice, plus a report per office |
| Service agreement | Toner and parts, with labour and servicing, in every plan |
| Click charge | A monthly figure per printer, plus any excess pages |
| Coterminous | An added office joins, with the end date kept or extended |
| Payout to switch | Each office joins as its own lease ends |
| Removal fee | Covered on an upgrade with GDS |
Which copier lease words set the last payment?
These turn up on an old copier lease an office may still hold.
- Rate factor
A multiplier a dealer applies to the copier's price to get the monthly payment.
- Residual value
An amount fixed at the start for what the copier is worth at the end.
- Balloon payment
A large final payment that keeps each monthly figure lower.
- Fair market value buyout
A price to keep the copier, set by the funder when the term ends.
- One dollar buyout
A lease priced so the copier is yours for $1 at the end.
Which copier lease clauses keep an office paying?
- Minimum monthly volume
Pages billed every month on a copier service contract, printed or not.
- Automatic renewal
A copier lease rolling on for another period unless written notice arrives in time.
- Hell or high water clause
Payment continuing even if the copier is lost or broken.
- Payout figure
The sum to leave an old lease on a given date, quoted by its funder alone.
Which of these suits a group is argued on a lease set against one managed agreement, office by office.
Bring any lease to the call, and we go through its words together.
Put each lease end date into the free fleet planner, which emails the plan back.
The service itself is explained on managed print services for every office.
Lease questions groups ask before the call
How does a managed printer lease work?
Each office is supplied a printer under one lease, for a monthly figure per printer over 36, 48 or 60 months.
Toner and parts, with labour and servicing, come in every plan.
The group gets a single invoice, and every office gets its own report.
Do offices on copier leases have to pay them out first?
No, each office can join as its own copier lease ends.
Paying an old lease out early is a choice, at a figure its funder quotes.
The move is staged office by office, often over months.
Are managed printer lease payments tax deductible?
The ATO's own example treats lease payments as an operating expense.
They are claimed in the year they are incurred.
Your accountant can confirm how that applies to your group.
One agreement in place of every lease
Count the offices first. Lease clauses come up on the call.
Which leases you hold, and which words in them
Name the offices and who holds each lease.
Add any clause you want read through with you.
Operated by Global Document Solutions, an authorised Kyocera partner.
Rather talk it through?
1300 873 460Answered 8.30am to 7pm weekdays, Queensland time.
You reach the person who prices fleets this size, and the written scope follows that call.
What our customers say
Reviews of Global Document Solutions, who run this service.
When something breaks
We've had a great experience with this team.
They're always prompt, helpful and really easy to deal with.
Any issues are sorted quickly and the whole printer leasing process has been seamless.
On price, and on being told things
I highly recommend Cyrus at Global Document Solutions.
The service was brilliant from start to finish, with clear communication and attention to detail.
Pricing was extremely competitive and offered value for money.
Replacing a machine already on contract
We replaced our existing machine (also through GDS) and, as always, the process was seamless.
We had our machine up and running with minimal downtime.
These are reviews of Global Document Solutions, who operate this service, and not of this site.
Each one is copied word for word from their Google Business Profile, under the name Google shows, read on 7 September 2026.