Managed print services for schools with several campuses

A held job prints only once a staff member uses a card or code at that printer.

No card, no page.

Card release is handled by PaperCut, an optional extra priced in your quote.

A teacher who works at two campuses can collect a held job at either one.

See how card release works across a group of sites before adding it.

A library printer can default to double sided pages, so a long assignment uses fewer sheets.

Sized to its room, each printer lands on one of three monthly plans for a campus printer.

Each plan covers toner and parts, and the technician's labour too.

Printing without a print server at each campus, including for Microsoft 365, is an optional extra.

A print server is a computer that does nothing but manage print jobs.

The quote names any setup or subscription charge for it.

Toner levels are monitored, and the campus hears when a cartridge is getting low.

Owned printers stay out, according to Global Document Solutions.

1. Write down every campus, its printers and the month each lease ends.
2. The printing costs at each campus are reviewed before anything is agreed.
3. The campus whose lease ends first can join first.
4. The rest follow in their own months, so no campus has to leave a lease early.

A campus mid lease simply waits its turn.

Only its current supplier can say what an early exit would cost.

A campus opened next year can be added, and the monthly total is recalculated with it.

When that happens, the agreement can keep its finish date or run longer.

The finance office pays one invoice, and each campus receives a report of its own.

A principal can then see what one campus spends on printing, straight from that report.

Read what managed print means for an organisation with many sites for the whole model.

• Which printers are kept for staff, and which ones students may use.
• Whether exam papers and student records wait for a staff card or code.
• Who comes out to a fault at each campus, and how that visit is booked.
• What becomes of each printer's drive once it leaves the school.
• Which campus report arrives alongside the group's single monthly invoice.

The cost review of each campus comes before the group agrees to anything at all.

Settling all five early keeps the first phone call short and specific.

It also leaves each principal a plain record of what their campus pays for.

A campus that opens later is set up against the same five answers.

Write the answers into the group's own print policy.

1. The campus office calls and names the printer.
2. GDS arranges for an authorised dealer or the manufacturer to come out.
3. GDS stays on the job until that printer is working again.

Campus in a capital city

Expect a technician on campus, generally within 4 hours.

Campus in a regional town

Generally on the next business day.

Both are typical times. Neither is a promise in the agreement.

Busy weeks can push a printer past its plan's monthly pages.

Any page beyond the plan costs the excess rate written into your quote.

That rate is normally the same at every campus, city or country.

Every address in Australia is serviced, boarding campuses included.

A drive inside a printer can keep copies of scanned student files.

Clearing that drive at the close of the agreement is an extra, paid item to name in your quote.